M365 architecture to improve access and control of information
If you have many M365 users and files, then you need to plan how to best connect people, information, and knowledge with required security and compliance. Your M365 architecture and setup – like in the picture below – should enable people to quickly go where they want to find what they need, but also ensure […]
M365 Information Governance: Automate metadata extraction to improve search and discovery
Metadata is key to discover, understand, and manage unstructured information like documents and records. Users benefit from this when trying to find relevant information, but most of them are not willing to add metadata manually when storing important documents and records. The key to success is therefore to automate how metadata is added to documents […]
The Business Case for Microsoft Information Governance
In the information age, information is an asset that can be used to add value, identify new opportunities, reduce costs, minimize risks. Knowledge workers are information workers that create, collaborate, analyze, and share information, and Information Governance ensures information availability, trustworthiness, and completeness while reducing operational risks and costs. It is a framework to connect […]
Finding and Protecting the Crown Jewels – A Compliance Framework
Information Governance seems to manifest itself in multiple separate projects managed under a single roof. It is better than silos, but still not completely integrated. M365 strategies, for example, may not touch paper file management, which may not touch GDPR, which may not touch long term archival information. I wanted to put together a high-level […]
Ensure GDPR compliance for Microsoft 365
The General Data Protection Regulation (GDPR) is a regulation in EU law on data protection and privacy in the European Union (EU) and the European Economic Area (EEA). The GDPR’s primary aim is to give control to individuals over their personal data and to simplify the regulatory environment for international business by unifying the regulation […]
Why should Organizations implement Information Governance now?
The explosion of information volume and variety threatens the ability of organizations to 1) empower individual knowledge workers, 2) allow them to work remotely, and 3) automate core back-end processes. At the same time, we are in the middle of a once-in-a-generation disruption in the way organizations manage information, driven by the cloud. Organizations face […]
The problems of network shared drives
Even after years of migration to the cloud, the largest collection of unstructured content in the enterprise is the shared network drive. We know that it is insufficient for a wide variety of tasks and it is the single largest impediment to good Information Governance. Justifying its transformation requires some insight into what weaknesses it […]
Improve M365 governance AND reduce costs
The Covid-19 pandemic has negatively impacted the revenues of many companies, which has required them to reduce costs. It will require resources to establish M365 governance to improve how information in M365 is classified and protected, but the benefits may outweigh the costs. Many people look at information governance (IG) as a risk mitigation effort, […]
The New Microsoft Compliance Configuration Analyzer
We are introducing together with Microsoft a new tool called the Microsoft Compliance Configuration Analyzer (MCCA). MCCA is a PowerShell utility to automatically validate your compliance configuration across Microsoft 365. MCCA generates a HTML based report upon execution and provides you with all the details about your tenant’s compliance configurations and actionable insights to improve […]
Apply Sensitivity Labels to Documents & Emails, Containers or Both – New Improved UI
The option to apply sensitivity labels for containers i.e. SharePoint Sites, Microsoft Teams and Microsoft 365 Groups went live a couple of months ago. Sensitivity labels when applied to containers allow users to configure the following protection settings Control Privacy (public or private) of teams sites and Microsoft 365 groups External user access (Limited to […]
